Select Page

Privacy Policy – EPK Crew

Website: https://www.epkcrew.co.uk
Last Updated: 2nd August 2025

This privacy policy explains how we collect, use, and protect personal information shared with us through this website or during professional collaboration.

By using our site or contacting us, you agree to the terms of this policy.

1. Who We Are

EPK Crew is a trading name of MJ Films, offering behind-the-scenes, press kit and promotional video services for film, television and branded content. MJ Films is the data controller for personal data collected via this website.

Contact:
Email: studio@epkcrew.co.uk

2. What Data We Collect

Depending on how you interact with us, we may collect:

  • Identity & Contact Data: Name, email, phone, job title, company name

  • Project Information: Production details, shoot schedules, access notes, team contacts

  • Technical Data: IP address, browser type, device data (via cookies or analytics tools)

  • Usage Data: How you interact with our site, content viewed, form submissions

  • Marketing Preferences: If you’ve opted in for updates or project reels

We do not knowingly collect data from minors or store sensitive personal data unless explicitly provided.

3. How We Collect It

  • Directly from you: Via contact forms, email, or when engaging our services

  • Automatically: Using standard cookies or site analytics

  • Third parties: For example, if a producer or studio shares your contact for crew coordination

4. How We Use It

We use your data to:

  • Respond to enquiries and requests

  • Coordinate crew, shoots or post-production workflow

  • Send project updates or relevant documentation

  • Improve our website and service offerings

  • Send portfolio or marketing materials (if you’ve opted in)

We don’t share your data unless it’s necessary to deliver the service you’ve asked for, or if required by law.

5. Who We Share It With

We may share limited data with:

  • Freelancers or crew (for production coordination only)

  • Production companies or collaborators (with relevant consent)

  • Web hosts, email providers or cloud platforms (for admin or backup)

  • Legal or regulatory authorities if required

No data is sold or shared for advertising purposes.

6. Cookies

Our site uses basic cookies for analytics and performance monitoring. No targeted ads, no third-party trackers. You can disable cookies in your browser if you prefer.

7. Data Security

We take appropriate technical and organisational measures to keep your data secure. Access is restricted to essential personnel and all systems are regularly monitored and backed up.

8. Data Retention

  • Contact and communication records may be stored for up to 6 years (for contractual and legal reasons)

  • Project files and footage may be archived longer unless removal is requested

  • Analytics data may be retained in aggregate form for internal review

If you’d like your data removed earlier, just let us know.

9. Your Rights

You have the right to:

  • Request access to personal data we hold about you

  • Ask us to correct or delete it

  • Object to or restrict how it’s used

  • Withdraw consent (e.g. for marketing or portfolio use)

  • Lodge a complaint with the ICO (www.ico.org.uk)

To exercise any of these rights, email: studio@epkcrew.co.uk

10. Updates

This policy may be revised occasionally to stay compliant or reflect business changes. We’ll always post the latest version here.